Annual Inspection Expiration Compliance Notification
In this mygroundforce article, we will show you how to configure notifications for Annual Inspection Expiration.
1. On the left side menu of the screen, click on Settings.
2. Then click on Notifications.
3. On the Compliance tab, click to edit ( just below actions ) the Annual Inspection Expiration.
4. On this screen, you can edit and add Annual Inspection Expiration notifications. To create a new notification rule click on + Add.
5. In this screen, you must fill the fields Days to Expiration - Initial, Days to Expiration - Final, Status, and Notice Frequency.
For example, if you want a notification to go off between 60 and 30 days to expiration, fill in Days to Expiration - Initial to 60 and Days to Expiration - Final to 30. 6. In the Status field you can select whether this notification will be Active or Inactive.
7. In the Notice Frequency field, you can set up the frequency of the notification - Every Day, Monthly, Twice a Week, or Weekly.
8. This field allows choosing the notification's one or more recipients. Make sure you enable the checkbox located to the left side of the screen. To choose a profile type, so that all employees with that profile receive an SMS notification, click on the dropdown field on the right.
it is possible to choose more than one profile.
10. This field allows choosing the notification's one or more recipients. Make sure you enable the checkbox located to the left side of the screen. To choose a profile type, so that all employees with that profile receive an E-mail notification, click on the dropdown field on the right.
it is possible to choose more than one profile.
12. To send notifications via email to a predetermined distribution list click on the checkbox field shown below to activate it and on the side choose the distribution list.
it is possible to choose more than one distribution list. 14. To choose specific employees to receive the notification e-mail, enable the checkbox on the left by clicking on it, then use the dropdown selection box on the right to select one or more employees.
it is possible to choose more than one specific employee 16. To send notifications to one or more specific e-mail addresses, click on the checkbox on the left to activate it, then type one or more e-mail addresses (separated by a semi-column ; ) to receive the notification.
To add more than one email address, they must be separated by a semicolon.
18. To finish click on Save.
19. Click Yes to confirm.
Returning to the Registered Rules - Annual Inspection Expiration screen, in these buttons below it is possible to edit or inactivate (disable) a notification.
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