Individual Vehicle Mileage Report (IVMR)
Overview
- The Individual Vehicle Mileage Report (IVMR) provides mileage details for each company vehicle, helping meet FedEx and IFTA compliance requirements. Each vehicle (Unit No.) generates its own report. If a vehicle has no trips for the selected period, an empty report is still created. Reports can be viewed, downloaded, or sent by email in PDF or Excel format.
How to Access
Go to myGroundForce and select "IVMR"
Choosing Filters
Before generating a report, you can choose:
| Field | What to do |
|---|---|
| Vehicle | Pick a single vehicle or choose All to get reports for every truck. |
| Period Type | Choose the time range: Weeks, Months, Quarters, or Years. |
Period Options:
- Weeks: Last 12 weeks (~3 months)
- Months: Last 6 months
- Quarters: Last 2 quarters
- Years: Current year and previous year
Viewing Report Periods
After selecting filters, you will see a table with available periods.
- Select at least one period before exporting or emailing the report.
- Columns include Start Date, End Date, and a checkbox to select the period.
At least one period must be selected before exporting or sending the report.
Understanding the Report
Each report shows:
Header Information
- Station number, company name, company ID
- Vehicle number, driver name(s), driver ID(s)
Trip Details
- Date of trip
- State or province
- Odometer start and end readings
- Route information
Actions – How to Use
- Download Excel – Click the orange button to get a .xlsx file.
- Download PDF – Click the orange button to get a .pdf file.
- Send by Email – Click the orange button to send the PDF to recipients.
Email Notes:
- The report uses your Email Distribution List. Select the report and the distribution list, and the email is sent automatically.
- Each IVMR distribution list is linked to one Domicile. The email sent to a list includes only the IVMRs of vehicles registered under that Domicile in the Vehicle Registry. Vehicles from other Domiciles are not included in that list's email.
- To change the Domicile of a list, or to create a list for another Domicile, go to Settings → Email Distribution Lists. See E-mail Distribution List .
Email Template:
- Subject: myGroundForce - Individual Vehicle Mileage Report (IVMR)
- Body: Please find attached your Individual Vehicle Mileage Report (IVMR)
ℹ️ Tips & Rules
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