How do I Configure the Pay Rate Per Day Payroll Method

How do I Configure the Pay Rate Per Day Payroll Method

This payment is based on settlement data and can be configured the same for all drivers of a certain Entity (Entity Payroll Settings), or differently for each driver (Driver Payroll Settings) for Linehaul, Shuttle, and Spot SOLO trips.

Alert
If you wish to have one or more drivers to use the Entity Payroll Settings, than you must reset all data fields of their Employee Payroll Settings using the button "Reset Field Values" for all payment methods on the Employee Payroll Settings, as shown below.

There are two ways mygroundforce calculates the Pay rate per Day amount:
  1. A fixed amount of your choice for each day the driver is shown on the settlement for SOLO Linehaul, Shuttle or Spot trip (depending on the settings enabled).
  2. An amount calculated based on the total SOLO Linehaul, Shuttle or Spot trip mileage for that week, divided by the Daily Threshold Miles, multiplied by the Pay Per Day Payment Value.

How to Set Up Pay Rate Per Day Payroll Payment

Entity Payroll Settings – These same settings will be automatically applied to all drivers in the entity.

  1. Go to the Organization > Entity Registry section in the main menu.
  2. Click on Payroll Settings.
  3. Under this section, choose the tab for Linehaul, Shuttle, or Spot, depending on your needs.
  4. Enable the Pay Rate Per Day option and enter the Pay per Day Payment Value you want to pay your drivers based on the type of trip, as indicated on each tab with this setting.








Select the settings for Linehaul, Shuttle, and/or Spot SOLO Trips, according to your preferences.

Below is an example of settings for a fixed amount for each day the driver is shown on the settlement for SOLO Linehaul trips (the same can be configured for Shuttle and Spot trips by clicking the respective tabs on the screen).


Below is an example of a settings for an amount calculated based on the total SOLO Linehaul trips mileage for a settlement week, divided by the Daily Threshold Miles, multiplied by the Pay Per Day Payment Value (the same can be configured for Shuttle and Spot trips by clicking the respective tabs on the screen).



Configuring for a Specific Driver
  1. To configure this payment option for a specific driver, go to the Employee Registry,  and select edit for the driver you wish to enable this payment option, and click Payroll Settings tab for the driver.
  2. Under this section, select the tab for Linehaul, Shuttle, or Spot, depending on the trip type.
  3. Enable the Pay Rate Per Day option for each trip type (Linehaul, Shuttle, or Spot) on the corresponding tab, and enter the data similarly to the instructions shown above.

Save Your Settings

●      Don’t forget to click Save after making any changes.

How It Works in the Payroll Report

When payroll is generated, the Pay Rate Per Day value will be added to the total amount for SOLO trips of the selected type (Linehaul, Shuttle, or Spot) for each day or mileage it applies.

Exceptions to the Calculate Per Day by the number of Days Showing Solo Runs on the settlement setting:

If a driver completes a trip that lasts more than one day, and the settlement reflects this trip in two separate lines (one for each day), the driver will be paid two daily rates, one for each day.

This happens because the system relies solely on settlement data, which does not show that these lines are part of the same trip. Moreover, the settlement does not show the number of hours worked each day.

This can be adjusted using the "Other" payment field in the Payroll Report.

Select Discount, fill out the description for the payment, fill out the Payment amount, and click "Add Payment", and click "Save".


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