The Payroll Report feature in myGroundForce allows users to automate and manage their payroll effectively, utilizing settlement data and information configured within myGroundForce.

To ensure the accurate generation of the Payroll Report, the following configurations must be set up correctly: Entity Payroll Settings, Employee Payroll Settings, Settlement Data Upload, and Employees Timesheet.

This report provides a comprehensive view of all your employees' payroll information. You can approve individual payroll entries, and manually add extra pay, PTO (Paid Time Off), and reimbursements directly within the report. It's crucial to thoroughly check all employee information before approving payroll, as approval will lock the ability to edit that employee's information.

You can manually enter data into the payroll report using the PTO, Other, and Reimb columns. The Extra and Per Diem columns can be programmed to automatically enter information periodically through the system's Settings screen.

At present, all PTO information displayed on MyGroundForce is for informational purposes only and does not automate PTO pay.

You can export the Payroll Report in various formats: Excel, PDF, and Print.

• When exporting the Payroll Report without selecting any specific records, the system will generate a Payroll Report Summary (without detailed employee information).

• When you select one or more checkboxes in the Payroll Report and then click on an export button, MyGroundForce will display the detailed payroll information for the selected employees, generating a separate file for each employee.

You can also click on an employee's name within the report to view detailed information about their payroll or to edit individual trip payroll amounts.

Payroll Report View: Expansion and Collapse

The Payroll Report has an expansion and collapse option, optimizing the display to fit your screen. This reduces horizontal scrolling and provides a more focused view. The tool includes an "Expand/Collapse" button , automatic width and column adjustments, and sidebar management for a seamless viewing experience.

Understanding the Payroll Report Tabs

Drivers Payroll Report Tab: This tab displays payroll information for your driver employees, calculated according to their Employee Payroll Settings and available settlement data. 

Non-Drivers Payroll Report Tab: In the Non-Drivers Payroll Report tab, you can view the payroll for non-driver employees based on their Employee Payroll Settings and Timesheet information (especially for hourly employees). 

Pending Payroll Tab: The Pending Payroll Tab shows information from the settlement and Employees Timesheet that could not be processed due to incomplete or incorrect settings in MyGroundForce. To resolve these exceptions, navigate to the Entity Payroll Settings, Employee Payroll Settings, and Employees Timesheet to make the necessary adjustments. After making the corrections, you can click on the "Payroll Rerun" button to reprocess and resolve the pending items.

Payroll Exceptions Tab: The Payroll Exceptions tab lists active employees from your MyGroundForce Employee Registry whose payroll could not be generated. This tab helps you identify specific employees requiring attention in their system settings. You can then go back to the system's settings to adjust their configurations and "Rerun Payroll" to include them in the report.