Per Diem overnight rate

Per Diem overnight rate

Alert
We would like to inform you that the per diem rate for truck driver expenses has been adjusted from $69 to $80, in accordance with the federal change effective October 1, 2025. The new rate will be applied in the payment settings for linehaul expenses. If you wish to continue paying $69, please contact our support team to customize your settings.

mygroundforce offers users the ability to calculate days of diem in two different ways:

  1. Counting days drivers show on the FedEx Linehaul Settlement for Linehaul Team Runs.
  2. Adding the total number of miles shown on the FedEx Linehaul Settlement for Linehaul Team Runs.
Below is a step-by-step breakdown of the counting days drivers show on the FedEx Linehaul Settlement for Linehaul Team Runs calculation process:
  1. Identify the Number of Days Worked as a Team Driver:
    Check the Settlement to determine how many days the driver worked on Linehaul trips as a team driver ( checking if the truck is a sleeper), where payment is calculated per mile.
  2. Apply the $80 Rule:
    Multiply the number of days the driver worked as a team driver by $80.
    For example: If the driver worked 3 days as a team driver, the calculation would be:
    3 days x $80 = $240
  3. Adjust the Total LH Payment:
    Subtract the calculated $240 from the total LH payment value shown in the Settlement.
    The resulting amount is transferred to the Per Diem payment category, while maintaining the overall payment total.
Example Calculation:
  • Total LH Payment on Settlement: $699.40
  • Team Driver Days: 3 days
  • Calculation for Team Driver Days: 3 x $80 = $240
  • Adjusted LH Payment: $699.40 - $240 = $459.40
  • Per Diem Payment: $240
  • Total Payment (LH + Per Diem): $459.40 + $240 = $699.40
This process ensures that the total payment remains the same while properly categorizing the amounts under LH and Per Diem as per the $80 rule.

This step-by-step guide will walk you through configuring per diem settings for drivers in mygroundforce. You can apply these settings at either:

  1. Entity-level configuration: Navigate to Organization > Entity Registry > Actions > Payroll Settings > Linehaul, or
  2. Employee-level configuration: Apply the settings individually for each employee (as shown below).

Step 1: Access the Employee Registry

  1. Log in to your mygroundforce account.
  2. Navigate to the Employee Registry.
  3. Select the driver you want to configure per diem.

Step 2: Edit Payroll Settings

  1. Click the Edit button next to the selected driver.
  2. Go to the Payroll Settings tab.

Step 3: Configure Pay Rates

  1. Scroll down to the section titled Payroll According to Settlement Trips (Linehaul).
  2. Under this section:
    • Set a Pay Rate Per Mile:
      • Enter a value for Solo trips.
      • Enter a value for Team trips.

Step 4: Enable the Per Diem and Overnight Rate

  1. Check the box labeled Pay Per Diem overnight rate

Step 5: Selecting Team Per Diem Payment Type (Choose One)

Select your preferred method for paying the per diem overnight rate:
  1. Calculate $80 overnight Rate by the Number of Days Showing Team Runs on the settlement.
  2. Calculate Based on Team Run's Settlement Miles - All team Linehaul trips miles for this driver will be summed and divided by the daily threshold miles, rounded down to a maximum of 7, and then multiplied by the per diem overnight rate.

Step 6: Verify Payroll Report

  1. On Wednesday, when the payroll report is generated, the per diem values will appear in the Per Diem Column.
  2. These values will be highlighted and calculated according to the per diem amount.

Support

If you have any questions or need help, please contact us at support@mygroundforce.com.


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